PCC Meetings

Minutes of the meeting of the Parochial Church Council of
St Nicholas Church, Shepperton
held in the Parish Centre at 8:15pm on Wednesday 15th January 2019

Those present: Nicky Searle, Pamela Barrie, Sharon Fish, Guy Blythman, Janice Wetherell, Mike Ralph, Kathy Hodge, Fiona Stevens, Pam Powell,
Peter Davis, Jo Child, Peter Carpenter and The Rector in the Chair.

The Rector opened the meeting with a prayer

1. Apologies for absence
2.   The minutes of the meeting
3.   Matters Arising
4. Appointment of PCC Secretary
5. Financial Report.
It was agreed to set the cost of bells at weddings in 2019 at £145. Eric Pizzey, the captain of bells, had suggested £142 and the PCC felt this sum should be rounded. Eric also reported that volunteers for bell ringing were required. (At present we have three people.) The ringers practice at St Mary's Sunbury, training would be given by Eric and Mr Brock. The Rector told the PCC that Sally Passingham had joined the ringers. As a means of recruitment there were suggestions of Facebook, Pews News, and local secondary schools.

6.   Concert for Milange
The Rector then asked what the general 'feeling' was for this project? Guy Blythman observed that our involvement necessitates visits to Milange, apart from that it is a question of giving money, thought and prayer. The Rector said this was an important point, during the discussion that followed the Rector said we do maintain links electronically but it is essential to continue visits, because there is communication that has to be “face-to-face”. Is this still something we can support going forward? It was mentioned that people individually supported other charities. The Rector responded that this is a church-to church connection, and as such is vital to our identity as Christ’s people.
When the Rector asked again what the real feeling is Janice said she had encountered some negativity; the question of how funding is used had been raised. The Rector responded that there were strict procedures between ALMA, the Diocese of London and the Diocese of Niassa. It was noted that when it was learnt that the previous school building had for a time been taken over by the Government that was experienced as a negative. Jo Child asked if we didn't contribute would the children still get an education. Some 45% are currently thought to be without a school place. The Rector said that £24,000 was the sum needed to complete this phase of the project by building the new four classroom block; visits would be important to monitor continuing progress.

7.   Lent 2019.
What direction should our keeping of Lent take? The Rector said Easter is on 21st April so there is some time to prepare for Lent this year. The question was raised: “What is Lent”? The reply was people think of it as 'something we do'. Looking at guiding themes, the word “loneliness” emerged, as it has a number of times lately. During the ensuing discussion it was observed that solitude isn't the same as loneliness, and also that people who are married, as well as single, can still feel lonely sometimes, as can young people and children, as well as older people. The Rector asked if people thought Jesus was ever lonely: the PCC thought “yes” on occasion, especially when people weren't listening to him.
People appreciated the pattern of Lent meetings last year, begun and ended with a larger gathering before people split off into their various groups. There was also appreciation for the year when Lent groups were not just discussion groups, but where there were groups working with craft, cooking etc. That year had ended with a Palm Sunday service in which work and insights were celebrated and shared, which was also appreciated.
There will be the imposition of ashes again at St. Nicholas School at the end of the school day this Ash Wednesday, March 6th.

8. Who are we? Who are our neighbours? How should we live this? It was suggested that we need an “away day” to look at these issues, because trying to deal with them on a weekday evening was proving difficult. We will look to do this when the new PCC is in place, from May. The Rector added that it would be a huge waste of an opportunity if we just looked at the practicalities of covering an “interregnum”, rather than coming to an understanding of what the vocation and purpose of the whole of our life at St. Nicholas amounted to and is directed towards. The question of the recent new requirement to keep a register of attendance for those hoping to apply for a place at Bishop Wand School, based on their church membership, was raised. It was explained that this was a condition put in place by the Governors at the end of last year.

9. Christian Aid. Mike Ralph agreed that he would act as a co-worker with Caroline Button.

10. Music at St Nicholas – deepening and widening The Rector again paid tribute to the Choir for keeping our musical life alive during a long period without a music director, and also to Kay Stapleton who has been wonderful. It is proving difficult to cover services at times with regard to organists. The February Shepperton News will bring these issues to a wider audience The changing nature of Christmas worship was noted. The early services on Christmas Eve at 3.00 and 4.00 pm have grown, while Midnight Mass has shrunk. We still have a good congregation on Christmas Morning. The upshot of this is that a Midnight Mass with fewer regular church members arguably needs a different musical style in some respects - rather than following a usual Community Eucharist pattern.

11. Church Buildings - The Rector asked if there was still a problem with the west door. Janice Wetherell replied that Eric had checked and that there didn't seem to be now. The issue had been caused by someone 'forcing' the key, probably. It was noted that the children's area was proving very successful and popular, but that the 'parking' of pushchairs and prams in the lobby caused a problem for members of the congregation who used mobility aids. It was suggested that we invite parents to 'park' pushchairs and prams inside the Parish Centre. The Rector thanked Natasha and Margaret for the work they had done. There was a discussion about a new table, to enlarge the present one. The cost of a new table was raised and the PCC was advised it would be in excess of a hundred pounds, but that it would be worthwhile paying the extra to get a table that is suitable and lasts.
The question of the Rood Screen will be revisited now Christmas is over, as will the condition of the Dais, which is in need of attention.

12. Correspondence Capital Mass Funding Request. The Rector explained about Capital Mass and said this initiative deals with many issues of social engagement and witness in the Diocese of London. We had received a request for a donation to help fund the project. It was felt we are rather far out from London and somewhat on the edge of things in Spelthorne, and that it would be worthwhile asking someone to come to us to say what they do. The Rector said he would get back Andy Burns.
13. Churchwardens' Notices None

14.   AOB (Previously notified to Chairman). Rotas: Janice raised this question on behalf of Angela. It seems that some people are on the rota more often than others and that there seems to be no logic to it. There is no proper sequence and this needs addressing. The Rector will discuss this with Linda, our administrator.

There being no other business, the meeting closed with The Grace at 10.04p.m.

The next meeting is on 18th February 2019 at 20:15 in the Parish Centre.
Anne Spencer Edwards
PCC Secretary

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Tuesday 13th November 2018

Those present: Angela Enock-Shore, Sharon Fish, Guy Blythman, Fiona Stevens, Kathy Hodge, Elizabeth Harrow, Janice Wetherell, Mike Ralph,
Jo Child, Nicky Searle, Pam Powell, Elaine Howard and the Rector in the Chair.

1. Apologies for absence were received from Margaret Bennett, Peter Carpenter and Peter Davis.

The minutes of the meeting held on 9th October 2018 were approved and signed by the Rector. Elizabeth noted that she was not present at the last meeting, but that the minutes indicated her as both attending and absent

Matters Arising

Susan Smith has agreed to take on the role of Safeguarding officer. The Rector expressed thanks to Sandy for her work in the role over the past few years. An email had been received from Elizabeth Greenwood confirming she had completed the Diocese Safeguarding training on 19th September 2018.
Jo Child advised that John Child had confirmed that a deposit of £75 for use of the Parish Centre has been in place for 4 years.
Mike Ralph agreed to help Caroline in identifying volunteer roles for next year’s Christian Aid Week. Caroline will be leading Christian Aid Week in 2019, but very much needs someone else to work with her.

Financial Report

No report.

Report from the Milange Visit

Paul, Elaine and Sandy were welcomed to the PCC to give their report on the Milange visit. The Rector said that it had been a good trip with a new energy thanks to Paul and Elaine’s presence. The first week was spent with the new Bishop, Bishop Vincente Msosa of Niassa, whom it was good to get to know. The second week was spent in Milange, when Paul and Elaine joined The Rector and Sandy.

Paul and Elaine then reported, having spent 6 days in Milange and the surrounding district, but feeling that they experienced a lot in that time. They had received a fantastic welcome from the people at St Simon’s Church. Paul and Elaine were introduced to Father Jonathan (the temporary priest) and Father Raphael, who is transitioning into the priest position later in November. People from the church spent a lot of time with them, showing them the wider area and the work that they do. Paul and Elaine were amazed at the huge size of both Mozambique and Milange district. There were two meetings with the church council of St. Simon’s during the week.

The visitors were able to have a good look at the school, going three times over the course of the week, both when empty and when children were in class. They met and spoke with staff and children at the school, and noted that the existing school has had ‘good use’, each of the four classrooms averaging accommodation for 80 children. The school, which has been taken over by the government since its opening in 2008, has not been well cared for, with no working locks on the doors and with electrics that no longer work. Redecorating and re-wiring will be required. It was agreed that from this month the church would take back control of the school and the Bishop has written to the local authorities to inform them of this decision.

The party from Shepperton became very impressed and fond of Father Raphael over the course of the week. He would appear to have strong leadership skills and will be functioning as Rector and Archdeacon of the Milange churches. He takes up his new post on November 21st. Please pray for him and his family as they move from Pemba, where he is presently the Archdeacon.

The Visitors also travelled outside the town to see the wider district, experiencing the challenges of communication due to the distances and lack of infrastructure, with very poor roads. They appreciated that people had sometimes travelled long distances to meet them. They were given several opportunities to speak to local congregations, and found the experience humbling, being moved by the generosity and joy of the local people when they had so little. Elaine said that she had found the experience powerful and that it had been both an education and life “re-arranging” experience.

What do the people of Milange need from their link with St. Nicholas? Above all else what any of us want from a relationship, human respect and genuine friendship.
On a practical level we have the experience of governing a school, and as the church takes the present school back into its management, this is an experience that we can share.

It was agreed with the Church Council of St. Simon’s that, before we would look to build a new four classroom block, there would have to be:

A governing body in place to oversee the care of the buildings, the quality of the education and the financial capacity of the school.
Repairs would have to be made to make good the present classroom block. Fr. Raphael apologised for is present condition.

Liz Felsing has indicated that she would be willing to consider releasing a member of staff at St. Nicholas to visit Milange to partner with the teaching staff there.

It was asked: What are the long term plans for secondary and higher education in Milange? There is increasing investment and infrastructure in secondary education in Milange and the group visited a good new secondary school while there. The Rector noted that there was still a sense of impermanence in the wider community, an effect in all probability of the influence of the civil war, when people had to leave their homes in an instant and go into the bush.
Sandy noted that £13,867 has been raised so far by St. Nicholas for the project. The target for building four classrooms is £26,000.
The Rector thanked Paul and Elaine for their input and their energy. He asked the PCC if they wanted to continue to support the project – it was agreed that they did.

Main Item: Who are we?

Revisited: Why do we do what we do?
Who are we? Who are our neighbours? How should we live this?

How does the jobs list look in light of our conversation on the centrality of Jesus?
It was agreed that due to lack of time this item will be revisited in a future meeting.

Church Building – including lock to main door

Janice Wetherell reported that a key to the main door was damaged, having been forced, it is thought, in the lock. Eric Pizzey has helped repair this. The PCC were asked if we should consider a modern alternative. We could, rather than fit an expensive new lock, look at placing brackets for a security bar in the event of the lock’s not working.

Music at St Nicholas – deepening and widening

The Rector reported that at the time of the meeting, no organist was available to play at Christmas Eve Midnight Mass. The Rector said that he had spent the best part of a day working to find an organist, without success. The Rector noted the Choir has been working wonderfully to keep the musical life of the Church alive without a Musical Director, but that the PCC need to think imaginatively about how we do music in future. What other capacities do we have? This item will be revisited at the next meeting.

Advent and Christmas Worship

There will be an Advent Meditation and time of prayer on the first three Mondays of Advent, and an Advent Carol Service on Sunday 2nd December. The Rector noted that we are a priest down compared with last year. As a consequence of the reduced resources, he advised that there will not be an 8:00 am service on Christmas Day, but that other services will be as last year.

Correspondence

Email received from Elizabeth Greenwood:

Chris has asked me to respond briefly to the queries raised by the PCC with regard to the team who take out Holy Communion to sick and housebound church members.

Visits are always made on a rotation basis so that the recipients meet with different team members over the course of a few months, giving them contact with a wider circle from the church than if the same visitor went each month.
The purpose of undertaking a questionnaire, as suggested by the PCC, is not clear. Would this be initiated and administered by the PCC? It may not sit easily within the pastoral atmosphere of a visit with Holy Communion.
As Chris has already suggested, these issues will be discussed at the next meeting of the Eucharistic Ministers team planned for November 14.

After discussion it was agreed by the PCC that the questionnaire would not be required.

Email from Natasha Green regarding the children’s area in the church and children’s involvement in offertory and the collection. Following a discussion by the PCC it was agreed that the Rector and possibly a Church Warden would meet with Natasha to discuss her suggestions to expand the space and resources available for the children, and agree next steps. This would be experimental, to be reviewed by Lent 2109. The Rector noted that there has been growth in the 11:15 service in recent weeks, which also impacts the children’s area.

Churchwardens’ Notices

AOB (Previously notified to the chairman)

The Rector advised the PCC that Sylvia Carter has resigned as PCC Secretary for personal reasons. Sylvia confirmed that a notice asking for a replacement has been added to Notice Sheet. The Rector thanked Sylvia for her work.

There being no other business, the meeting closed with The Grace at 9.30pm.
The next meeting is on 15th January 2019 at 20:15 in the Parish Centre.

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Tuesday 8th October 2018

Those present: Angela Enock-Shore, Sharon Fish, Guy Blythman, Margaret Bennett, Fiona Stevens, Kathy Hodge, Elizabeth Harrow, Janice Wetherell, Mike Ralph, Peter Davis, Jo Child, Peter Carpenter and the Rector in the Chair.

1. Apologies for absence were received from Nicky Searle, Elizabeth Harrow, Pam Powell and Elaine Howard.

2. The minutes of the meeting held on 24th July 2018 and 4th September 2018 were approved and signed by the Rector. Kathy asked it to be noted that it was the common fund commitment that is running at 104% of Stewardship income. 17/18 should be amended to 2018. 2018/19 should be amended to 2019.

3. Matters Arising

We have received interest from a volunteer to take on the role of Safeguarding officer; but a formal application has not yet been received.
The Rector will be undertaking the Diocesan safeguarding course in February 2019.

4. Financial Report

It was agreed that the destination of the proceeds from the Winter Fair would be split 50/50 between the Church General fund and the School in Milange fundraising project.

Kathy advised that we have made an offer to the Diocese of 91% of the amount suggested for the common fund.
It was agreed by the PCC that a £100 non-refundable deposit for weddings must be paid within 14 days of the booking.
It was agreed by the PCC that it would be worth considering a policy for deposits to be paid for Parish Centre rentals to cover accidental damage etc. Guy will raise this with the Parish Centre Committee.
Kathy noted that we are may not be fully compliant with the commitment that we made to the National Lottery Fund for the Church to produce a Guide Book and hold a Film Event. It was agreed this was outside Howard’s remit as the Lottery Fund Administrator and that we will be looking for a volunteer to help with this effort.

5. Main Item: Who are we?

Revisited: Why do we do what we do?
Who are we? Who are our neighbours? How should we live this?

The Rector noted that our previous discussions had not mentioned Christ - at all - as the heart of who we are and what we do. He asked: What engages us and keeps us going? How does our relationship with Christ inform and support this? The PCC were asked to consider, who and what is Christ to you and how do we live this?
After time to consider these questions, the PCC gathered and shared their thoughts on Christ as our centre, which included:
*Christ as the Son of God, loving friend and brother.
*Someone in whom there is great faith and support, especially in times of crisis.
*‘Being held’ by Christ.
*Behind the ‘Church’ as someone who considers everyone equally.
*Living to reflect the good deeds of Christ in our own lives.
*Inspiration and ‘how to’ live life.
*A focal point that keeps memories from the past and how to take that into the future.
*How to share with others that come after us.
*Friendship and leadership and a conscious relationship to guide behaviour.
*A legacy and also a way to move forward.
*Jesus as a balance between strength and weakness.
*Warmth and support in times of need. Someone to say ‘thank you’ to.
*Someone to share with others.
*A fatherly presence.
*A guide and mentor.
*Our love for Jesus.
*A cornerstone, a constant.
*A hope that good with prevail.
*Easy to take for granted as he is always there.
*Gratitude that he is always there.
*Non-judgemental.
*Strong companion who we can talk to and ask for guidance.
*A powerful feeling and relationship through prayer.
*A huge support to help us deal with the situations we find ourselves in.
*Takes us out of ourselves.
*If it wasn’t for Christ I wouldn’t be here.
*A wish that others could experience what is possible through Christ.
*A foundation of everything that is fundamental to me.
*Why morality is not just a set of rules.
*The reason why and how you live our life as human.
*He enables Human interaction with love.
*Hearing his voice through scripture make me love him.
*He holds it all together.
In light of these thoughts, why do we do what we do here?

Thoughts from the PCC were:
*In remembrance of Christ, I see more of these things mentioned when I do ‘this’.
*‘This’ is developing my relationship with Christ and how I engage with other people outside Church. *I do it despite it sometimes being difficult because of the times when it gives a good feeling.
*I couldn’t do this on my own.
*Thanks to people of St Nicholas for being a family.
*Learning from each other in many different ways.
*We are ‘grown-up Children’ of Christ.
*It is more of a conversation than just being taught. We do it through choice.
*Grown children do things for people – do we think of ourselves in the same way with God – doing things for him. *We trust that God loves us.
*How does God feel about the state of the World?
*How can we help do what God would want?
The Rector asked that the PCC keep these thoughts in mind and alongside the list of things that we decided in the summer that we wanted to achieve, and how the one can help inform the other.

6. Christian Aid Week Report and Planning for 2019 - Who are our neighbours?

Acknowledged that not having the Village Hall had made the event this year more challenging - if still successful. (It is booked for May 18th 2019.) The PCC considered where a drop-off box - or boxes - might be put on the High Street. Security is a consideration as they would contain money. A number of businesses were suggested to be approached to see if they would help. The Rector will liaise with the School to have a ‘drop box’ there too. We need a group of volunteers to help with the various jobs that will need to be done. Mike agreed to construct a notice with the list of tasks that need to be done, asking for volunteers.

7. Post-Natal Support Group Update

This has not moved forward as the person who had suggested they might co-ordinate the group has withdrawn. The Rector will send an email to the wider group who attended the first meeting to see if they have any ideas. Without a coordinator(s) it will be difficult to move this forward.
Flowing from this, the PCC were asked more widely to give thought to which areas of Church life would require ‘training’ in order to take bring more people into participating in Worship/Buildings/Social Witness.

8. Church Building Projects – what can we begin to do now?

The Rector has spoken to the Architect about what further information was required before the DAC would consent to moving the screen. The DAC want more information about the history and manufacture of the screen, in order to assess its value as Church furniture. It was suggested that we should ask the wider congregation if they have any information or history about the screen. The Rector said that we would revisit this after he returns from Africa at the end of the month.
Noted the offer of financial support on restoring the Church Gates (see Correspondence). This work could be done as it is replacing like for like. It was agreed that we should move forward with this work. PCC secretary to follow up with Julia on this and the replacement of the dais.
Discussion around replacement or removal of the alter rail. Further consultation would be needed with the wider congregation. The proposal is to replace the dais and carpet and move the pulpit to the south side of the Church, prior to any moving of the screen. Redecoration would follow this. It was agreed to take this suggestion forward with the Architect.

9. An offer of a new set of hymn books

The Rector advised that we had received an offer from a donor to buy a new set of hymn books up to the value of £1000. Various considerations, including potential impact for the service sheets, and the opinions of a future Musical Director and future Rector were discussed. It was decided that we would give thanks for the offer but that the PCC were unable to make a decision at this time.

10. Correspondence

An email from Julia Jelley offering funds from the Friends of St Nicholas to restore the Church gates. (see Item 8)

11. Churchwardens’ Notices

Janice gave her thanks to everyone for their support for Pamela’s leaving “do”.

12. AOB (Previously notified to the chairman)

Great thanks to Philip Buckmaster for the recent Concert in Church to raise money for the musical life of the Church.

There being no other business, the meeting closed with The Grace at 10.10pm.

The next meeting is on 13th November at 20:15 in the Parish Centre.

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Tuesday 4th September 2018

Those present: Nicky Searle, Angela Enock-Shore, Sharon Fish, Guy Blythman, Margaret Bennett, Fiona Stevens, Kathy Hodge, Elaine Howard, Elizabeth Harrow and the Rector in the Chair.

1. Apologies for absence were received from Janice Wetherell, Peter Davis, Jo Child and Pam Powell

2. The minutes of the meeting held on 24th July 2018 that had been distributed to the PCC were determined to have been the draft version. Consequently new minutes will be issued to the PCC and will be approved at the next meeting of the PCC in October.

3. Matters Arising The Rector asked if the ‘Volunteer Worker – Eucharistic Minister’ document had been read by the PCC and whether they considered it covered the role adequately. Margaret asked whether those in the role should undertake the DBS check. The Rector said that currently this was not an official requirement. It was suggested that The Eucharistic Ministers should undertake the online Diocesan Safeguarding training. The Rector will speak to Elizabeth about this. It was discussed whether Ministers should rotate home communicants to avoid any dependence upon individuals. There was some discussion about how this might best be managed. It was agreed that a short questionnaire would be given to those receiving home communion to get their feedback. The Rector will discuss this further at the Home Communicants team meeting on 14th November. The Rector asked that if the PCC had further thoughts on the document, they should email these to The Rector with Elizabeth Greenwood on copy.

4. Financial Report and Common Fund 2019 PCC decisions were required on the following:

Gazeboes owned by the Church – one was recently damaged at a fund raising event and was repaired at cost of approx. £130. The PCC agreed that this cost would come from the general fund. Peter Carpenter made the generous offer to cover the payment of the repairs, which was gratefully accepted. Nicky Searle suggested that there should be an official policy of lending out Church artefacts, e.g. Gazeboes, Ramps, and Crockery etc., which should be recorded in the loans book via the Parish Administrator. It was agreed that if there was a question regarding a loan request, the Administrator will discuss those with the Rector.
Kathy suggested closing the Church PayPal account. This was agreed by the PCC. Kathy will investigate with the Diocese regarding a card payment machine.
Children and Families Ministry fund – this account currently receives £51 a month. PCC agreed to close the account in 2019. Kathy will speak with the people who donate to this fund accordingly.
Kathy reported that outgoings vs income is currently running in deficit of £3,000. Reserves in General fund are very low. Kathy reported that the 2017/18 common fund commitment is currently running at 104% of the general fund. This is not sustainable, and needs to be considered when recommending the common fund for 2018/19. The PCC discussed how the common fund request is determined by the diocese. The PCC said that they did not think we could increase our offer to match the diocese request this coming year, and to keep our offer flat on last year. It was discussed whether to consider decreasing the offer next year.
Kathy reminded the PCC that the Administrator costs come out of the Ministry and Mission fund, as there was insufficient money to support the role out of the General fund.

5. Safeguarding Audit, Role Descriptions, & the new DBS Lead Recruiter.

The Rector advised that new DBS Lead Recruiter will be the Parish Administrator.
The PCC were asked by the Rector if there should be more job descriptions for other voluntary roles in the Church. The PCC did not think that this was required at this time. The Rector asked if the PCC were comfortable with Safeguarding in the life of St Nicholas. It was agreed that they were comfortable.

6.   Main Item: Continuing to prepare for the future? Why do we do what we do? - Vis a Vis the list constructed at the July meeting
Who are we? Who are our neighbours? How should we live this?
The Rector asked the PCC to consider ‘Why we do what we do’ and to revisit the list discussed in the last meeting. After discussion in small groups, thoughts were shared with the whole meeting. These included: A practical expression of spiritual life – what do we do if we do not have clergy to preside at the Eucharist, how do we adapt? It is important to worship together every Sunday, to demonstrate external witness. Following the commandment to ‘love our neighbour’. Important to offer a place for the community to come when they need us. The Rector asked the PCC, ‘What is it that Christ brings to the world, what are we given by Christ?’ Thoughts included; Caring, support, friendship. The belief that the people of Shepperton do have a connection with St Nicholas. A place/space to go ‘beyond ourselves’. Other questions considered were; how can we feel a sense of the spiritual dimension that goes beyond the clergy. It was suggested that we should ‘train’ ourselves for after the Rector retires.

7. Christian Aid Week Report and Planning for 2019 - Who are our neighbours? A document on Christian Aid that will be distributed to the PCC for consideration at the next meeting.

8.   Post-Natal Support Group, Update A very useful meeting, but there is more work to be done and further discussion before it can move forward.

9.   Church Music - The State of Play The Choir are doing a wonderful job without a leader and their efforts are much appreciated. We continue to search for a Musical Director.

10.  Church Building Projects The Rector reported that the DAC, while accepting the idea in principle, have further questions about the plan to move the screen, although the form of these questions remains to be teased out. The Rector will work with the Architect to re-visit what more is needed for the DAC to approve to the scheme. It was agreed that decorating the Church should wait until the Screen is moved. The Rector will also ask the Architect for an update on costs to move the piping behind the screen, and whether we could go ahead with replacing the dais and alter rail, prior to other work.

10. Correspondence A letter was received from Kay Stapleton asking about the movement of screen and decoration of the Church. The Rector will seek to speak with Kay to provide an update. It was also agreed that an update on the project should be added into the Pews News.
Email from Deanery synod regarding a Youth Work questionnaire. Guy said that he had provided a reply to this.

11.   Churchwardens’ Notices: None

12.   AOB (Previously notified to the chairman)

There being no other business, the meeting closed with The Grace at 10.20pm.

The next meeting is on 9th October at 20:15 in the Parish Centre.

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Wednesday 24th July 2018

Those present: Nicky Searle, Angela Enock-Shore, Sharon Fish, Guy Blythman, Margaret Bennett, Janice Wetherell, Fiona Stevens, Pam Powell,
Peter Davis, Jo Child and the Rector in the Chair.

1. Apologies for absence were received from Pamela Barrie, Kathy Hodge, Elaine Howard, and Elizabeth Harrow.

2. The minutes of the meeting held on 8th May 2018 were approved and signed by the RectorPamela clarified in section 8 that she was not particularly concerned re: the article in the Shepperton News but was concerned about the monthly updates that she sends to families with whom we have had contact. Pamela feels that it is very important to keep in contact with this group even though we may not see the fruits of that contact in terms of regular church attendance.

3. Matters Arising - The first meeting to explore a post-natal support group had been very well attended, both by church members and the wider community. A small steering group under Kathy Hodge has been set up. As Kathy was not present, there was no further update.

4. Financial Report - Kathy was unable to attend but provided a report in advance. The Rector noted that there was a fall in occasional offices, e.g. Wedding and Christenings, and observed the impact that has on the reduction in the number of fees and collections, with the income that these bring. Fiona said it might also be because people don’t bring cash. Margaret suggested adding bank details to the giving envelopes or a card to allow people to make an electronic transfer. The Rector said that it would be good to have a card reader but it would take more time and investigation into that option. Mike suggested that a card reader could also be used at the summer and winter fayres. Kathy Hodge will be asked to look into this further. The Rector asked if PCC felt they could make a decision on the common fund without Kathy present. It was agreed that they could not and that it would be discussed at the September meeting. There was discussion on the percentage of our total income that goes to pay the common fund, which is very high, and that this should be considered when deciding the amount for the coming year.

5. Safeguarding Audit - The Rector asked if there were any questions about the document that had been distributed in advance and confirmed that it would be completed by the Safeguarding Officer going forward now that Pamela is leaving her post as Children and Families Minister. The Rector asked who the PCC thought were ‘vulnerable’ in the church community. Examples included the elderly, those with mental health difficulties and anyone who receives home communion. Margaret noted that some people would not feel comfortable to making home visits alone. See section 8. The Rector reminded the PCC that they should read and be familiar with the safeguarding requirements. It was noted that there had been no case raised with the Diocese so far this year.

6. Main Item: How do we prepare for the future? Who are we? Who are our neighbours? How should we live this? The Rector said that his likely retirement date was May 2020 and that there could well be at least a 12 months interregnum. The PCC were asked to consider how the church will continue its work in such a situation, where there is no curate and where present part-time clergy may be able to offer much less than at present?
What are the essential aspects of St. Nicholas Church that have to be maintained? Following a general discussion, priorities raised were: Celebration of the Eucharist, Local Church School links, Support for the Head Teacher at St. Nicholas School, Home Communion, Occasional Offices i.e. Baptisms, Weddings and Funerals including preparation and after-care related to these. Continuing to develop Children’s Work: e.g. 11:15 service and Messy Church; Pastoral Care, PCC and APCM meetings, and maintaining Shepperton News and communication with the wider Community. Priorities and necessary compromises due to reduced resources were also discussed. The Rector suggested that the PCC consider whether ‘leadership’ needed to be a single person or more of a community approach. Nicky suggested that we should ‘get ahead of the game’ and make ourselves aware of who is available to assist with those roles that have to be performed by clergy and forge links with them.
The Rector asked why we believe it important to maintain these activities and the values they embody? Ideas were to grow the church and spread our faith rather than lose direction, spiritual nourishment for the community through worship together and supporting/feeding one another spiritually.
The PCC were asked to give continuing consideration to aspects of the wider Church, e.g. Alma and the Milange Link, Women’s World Day of Prayer, Christian Aid and events such as Remembrance Sunday. It was agreed that more work that would need to be done on this. It was noted by the PCC that raising over £3,000 for Christian Aid this year was a wonderful achievement. Thanks to Caroline Button for leading this effort.

7. Children and Families Minister - Responding to Pamela’s Departure - Maintaining outreach and keeping in touch with families. Janice and Angie said that a committee has been formed which has arrange cover of the responsibilities at the 11:15 Service. A diary planning session should be arranged for the coming year to discuss other aspects of ministry before Advent.

8. Vulnerable People’s Champion & Safeguarding on-line training for new PCC members.

The Rector suggested that the home communion team could take that role as a ‘job share’ at their corporate meetings, reporting to Elizabeth in the first case if they have any concerns. Margaret suggested that this might be a conflict of interest. The Rector noted that there should be a review of the Job Description for the Home Communion team. Jo suggested that the team could contribute to the creation of the job description. The Rector will speak with John Child in the first instance about participating in re-viewing the Job Description. Margaret asked if the Visitors need to have DBS checks but the Rector said that we had been advised that they do not. The Rector to check frequency of DBS re-check with Pamela.
Safeguarding on-line training should be undertaken by all members of the PCC who have not already completed it. Sylvia to send the link to Sharon, Angela, Mike, Margaret and Guy.

9. PCC Representative for The Friends of St. Nicholas Church - Julia Jelly was a guest at the PCC. Julia advised that it is in the ‘Friends’ constitution that a member of the PCC is also a member of the ‘Friends’ Committee. The initial connection has been lost now that Michael Betchley is sadly no longer with us. Julia said that she feels that a proper link would be beneficial to ensure consistency between the two. The Aim of the ‘Friends’ is to support the church; it is for the PCC to lead its future direction. Angie Enock-Shore volunteered to be the PCC Representative and will be co-opted onto the ‘Friends’ Committee.

10. Church Building Projects - The DAC have agreed in principle to the Screen being moved but want to know more about how it would be used as a display for Art Work. The Rector will follow up on this point with them, to clarify their specific concerns. We are awaiting costings from the contractors. The Friends may have money to cover the Churchyard Gates and the signs for the Slaves’ and Love-Peacock graves. The PCC noted how well cared for the Churchyard is looking despite the hot weather, expressing thanks to those who are maintaining it.

11. Correspondence None.

12. Churchwardens’ Notices - Janice advised that she had spoken with the woman who had been making unapproved changes in the Churchyard and Cemetery, which was having a negative impact. Janice was advised by the local Police Support Team that this person was ‘vulnerable’ and they were unable to take any action without a specific incident happening, and that we could dial 999 in the event of an occurrence. At present the woman is not in evidence, but we need to watch out for her and remain pastorally aware. The Rector noted that the Mental Health Pastoral Care course will be run again in Guildford this September, which he commended highly.
Pamela’s leaving ‘do’ was suggested for the 30th September, It was suggested that a lunchtime event would enable families and children to attend as they were so key to Pamela’s ministry. ‘Bring a Vegetarian dish’ was suggested. The event will be held in the Church and Parish Centre following the 11:15 Service.

13. AOB (Previously notified to the chairman) None.

There being no other business, the meeting closed with The Grace at 10.00pm.

The next meeting is on 4th September at 20:15 in the Parish Centre.

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Wednesday 8th May 2018

Those present:
Nicky Searle, Angela Enock-Shore, Pamela Barrie, Sharon Fish, Guy Blythman, Margaret Bennett, Elizabeth Harrow, Janice Wetherell, Kathy Hodge, Fiona Stevens, Pam Powell, Peter Davis, Jo Child and the Rector in the Chair.

1. Apologies for absence were received from Mike Ralph and Elaine Howard.

2. The minutes of the meeting held on 13th February 2018 were approved and signed by the Rector

3. Matters arising

Angie commented that the PCC had been very impressed by Liz Felsing at the last meeting and that it would be good for Liz to speak to the wider congregation in Church in future.
Nicky commented that it was important to nurture the links between the Church and the School in light of Pamela leaving and the Rector’s retirement. The Rector commented that the link should not be dependent upon the Clergy and that lay people should contribute to building these relationships.
The Rector advised that the School had decided that their charity fundraising this year would be in support of the School project in Milange and that a working group between the Church and School would be established to oversee this.

The Rector reminded the PCC that the first meeting to look at possibility of a Post Natal Support Group would take place on Saturday 12th May.

4. Welcome to the PCC - Dates of Meetings for 2018/19

The Rector welcomed Sharon Fish and Pam Powell and thanked them for taking up the ministry of the PCC. The Rector provided a high level summary of the role of the PCC noting that its three main priorities were to be responsible for the building, the direction of worship and the direction of the Church in the Parish. He also said that the latter would be particularly important after his retirement which would take place by May 2020 at the latest. The Rector also said that while the PCC would normally have a Mission Action Plan, he did not think that it was the right priority in the context of the forthcoming changes. He also reminded the PCC that it was their job to be prepared to really ‘hear’ one another and to not speak over one another during meetings.
Dates agreed for future meetings are to be on Tuesdays at 20:15 in the Parish Centre on the following dates: 24th July, 4th September, 9th October, 13th November 2018 and 15th January and 19th February 2019.
The APCM will take place on Sunday 28th April. It was agreed that a Crèche would be provided in order to encourage and support young families, especially those who usually attend the 11:15 service.
It was the agreement of the PCC that Peter Carpenter would be co-opted onto the PCC for future meetings, his having missed the cut off date for entry to the church electoral roll.

5. Financial Report

Kathy reported that there was a deficit of £2,000 at the end of Q1. She expressed her hope that the financial situation would improve as the year progressed.
Kathy noted that £354.00 was raised for the Diocesan Homelessness Appeal and that £104.00 was raised for the USPG Appeal.
Kathy suggested that an upcoming bill for maintenance of the tower clock (£1,000 for 5 years) should be allocated to the Fabric Fund. The PCC agreed to this suggestion.
Kathy asked whether the Fabric and Restoration funds should be combined since the main restoration project was now complete. There was a discussion as to whether or not should happen and it was the agreement of the PCC that the funds should be kept separate. It was also agreed that future projects such as the movement of the Screen should not come from either of these funds and that separate fundraising should be arranged for that project.
It was agreed that Architect fees for preparation for the upcoming internal works should be paid from the Mission and Ministry fund and that the Architect fees for the proposed Labyrinth in the Churchyard should be taken from the Churchyard fund.

6. Identifying Attendees for the Deanery Finance meeting 9th May, St. Mary’s, Sunbury

It was agreed that Kathy Hodge, Janice Wetherell and Guy Blythman would attend the meeting.

7. Main Item: How do we prepare for the future? Who are we? Who are our neighbours? How should we live this?

The Rector asked ‘What sort of community is St. Nicholas’ and asked the PCC to consider this after he read aloud the coming Sunday’s Gospel, John 17. 6-19, with its stress on Jesus’ people as being in the world, but not of the world. How does it feel to be in Shepperton, but not completely of Shepperton? How can we be God’s gift to our surrounding community?

There followed a discussion in small groups, after which ideas where shared in the whole PCC. Thoughts from the PCC included: How do we respond to things outside ourselves? Do non-Christians understand what we ‘get’ from our faith - are non-Christians unaware of what being a Christian means to us? We offer ‘meaning’ at times when people are in crisis. What is our response at those times? We offer a ‘place of gathering’. Do we validate what people are feeling and that their feelings matter to God, and matter to us?

The Rector asked the PCC to reflect further on John 17 over the next few months as they continue to explore ‘who we are’. He also asked the PCC to think about ‘What is your job in the Church - and how that job makes it a place of meaning’.

8. Children and Families Minister - Responding to Pamela’s Departure

The Rector asked the PCC for their feelings on the news of Pamela’s planned departure on 31st July 2018. Feelings expressed were ‘Worried’, ‘Sadness’, ‘Daunted’, ‘Grateful’, ‘hopeful for the future’, and ‘loss of a respected and trusted colleague’.
The Rector commented that he thought that the role would be hard to recruit, especially as the salary for the role was not large. The Rector asked the PCC to consider what aspects of Pamela’s work they wanted to carry forward that had already begun. It was agreed that key areas were:
- 11:15 service
- Messy Church
- Link with St. Nicholas School.
- Retaining the strong teams that had been built to support each of these.
Pamela also suggested the following roles she had undertaken of which others had perhaps not been aware:
- Administering the Baptism visitors group
- Article in the Shepperton News
- PowerPoint for the 11:15 service
The Rector suggested that if Lay members were to be involved in supporting any of these jobs in future, then planning would need to begin as soon as possible. It was agreed that the Job Description for the Children and Families Minister would be re-distributed with the Minutes to bring better awareness of the role to the PCC.

9. Re-licensing of LLM, Richard Ghail

The Rector advised that Richard’s license would need to be renewed this Advent. It was the unanimous agreement of the PCC that it should be renewed. Proposed by Nicky Searle and seconded by Janice Wetherell.

10. Church Building Projects

The Rector advised that the Architect’s plans would be presented to the Diocesan Advisory Committee (DAC) on 22nd May for their feedback. It was agreed that the proposed costs for the project should be shared with the PCC. The Rector advised that these had already been requested. Kathy asked that the costs be broken down to provide greater clarity on each part of the project.

11. Correspondence -

Permission for photograph memorials in the cemetery

It was the agreement of the PCC that applications for Photograph memorials would be considered on a case-by-case basis. That a copy of the photograph should be provided as part of the request and that they would be considered for memorials in the Cemetery only. They would not be considered for the Churchyard. Pamela asked the size of the Photographs and the Rector said that he would clarify this with Lodge Bros.

Alternative Worship on Easter Day

Janice provided details of the incident that took place on Easter Day at the 11:15 service. She said that it has been a scary situation and that she had been grateful for the support of Peter and a member of the congregation in dealing with the incident. It was agreed that the presence of Side persons at the 11:15 services was essential and that the Rector would meet with the Side persons to discuss their responsibilities in this area and how to take this forward.

12. Churchwardens’ Notices - None

13. AOB (Previously notified to the chairman)

There were 5 new applications to join the electoral roll. These were approved by the PCC and will be forwarded by the Rector to the Recorder.
The Diocesan Safeguarding Statement was agreed by the PCC and signed by the Rector and Churchwardens.
The Rector explained the reasons for his coming absence in June and the first part of July, and would be grateful if the Wardens and PCC could explain this to any who were concerned about the matter.

There being no other business, the meeting closed with The Grace at 10.20pm.

The next meeting is on 24th July at 20:15 in the Parish Centre.

Minutes of the meeting of the Parochial Church Council of
St Nicholas’ Church, Shepperton
held in the Parish Centre at 8:15pm on Wednesday 13th February 2018

Those present: Nicky Searle, Angela Enock-Shore, the Rev Pamela Barrie, Colin Barnard, Guy Blythman, Margaret Bennet, Elizabeth Harrow, Janice Wetherell, Kathy Hodge, Fiona Stevens, Peter Davis, and the Rector in the Chair.

1]         Apologies for absence were received from Mike Ralph, Elaine Howard and Jo Child.
2]         Conversation with Liz Felsing – the School and the Church

The PCC welcomed Liz Felsing, Head Teacher at St Nicholas School to the meeting. Although the Head is an ex-officio member of the PCC, the Rector said we have never asked our heads to attend in this respect, so this is a very special occasion. The faith relationship between church and school has become much more active over the last 6 years, so it seemed appropriate to invite Liz to a meeting to reflect on this. The Rector asked how we can maintain and develop this relationship going forward, noting we will be losing Pamela as children and families’ minister later this year. Might there be any areas of take-up within the school that could help address this? This will be for a bigger conversation later in the year.
Liz said that getting to know us has been great, and since the school sees the clergy some 3 times a week we have been able to build things together. The large majority of the children don’t go to church so how do we invite them into an experience of God without them feeling pressurised? This was definitely a challenge to start with and a few families had a bit of a rumble in the early days; the first year was very much testing the water. However this unease hasn’t continued. It is very clear that Christian values run through the school and parents can see this from the moment they arrive. How behaviour is managed, how we want children to grow – everything threads through. The Rector, Pamela and Liz have built very strong links. But Liz has often wondered whether she has done enough herself to get families more involved. However, seeing the families and the congregation from the church in the school together does feel like a whole family community coming together, and so she wants to keep that sense of communal gathering in worship going. The Community Eucharist has been introduced into the school five times a year, together with a Eucharist through each year group in KS2, while for the younger children a “bread sharing” liturgy has been developed. The children love to say they are taking part in something and there is probably more we can do to involve children, but they would need to be helped and taught. The children can leave knowing what it feels like to be part of a Christian community and may return to this later on. The Rector said that assemblies now have a shape that makes them feel rooted and real.
The discussion moved on to how it feels to worship as the church in the school, as some people are reported as saying that it is not their favourite occasion – perhaps in the slightly older generation. Some issues can be purely mechanical – use of the plastic chairs isn’t easy and watching on the screen can prove hard for some people. Perhaps there are some things we can improve on? Liz felt that it feels more spiritual if you have visited the school previously and seen some of the activities – the bread-sharing is quite uplifting. It can also be quite difficult to hear – pin-mics for people presenting would be helpful. We should look at the cost of this. However actions can speak much louder than words and it was noted how lovely it was seeing Jo talking with the children on the floor about the light of Jesus at the last in-school Eucharist.
It was suggested that we could look at the services over the whole year in school with the Church’s liturgical calendar, and set up a planned programme. This could be linked up with the school year, with new parents being specially invited. Geographically it is difficult that the school and church are so far apart, and that the church is tucked away in a corner by the river. Going into the school draws us back into the centre of Shepperton.
Liz offered to show anyone around the school to see how it runs and feels, and how the Christian ethos and curriculum works. She said they try to have a thoughtful form of Christian discipleship that has a depth to it. Pamela commented on the programme of Godly Play which she presently delivers and how the responses are often way beyond anything she might expect. Christian meditation is also now in development in the school.
It is wonderful to see what the church school does for the children in the community. It is also vitally important that we move forwards together.
The PCC thanked Liz for attending and said it was encouraging to hear how the bond is developing so fruitfully between the church and the school. Liz said she is always very happy to speak about the school to the church community.

3]         The minutes of the meeting held on 17th January were approved and signed by the Rector with the following small amendment:
“The collections for Bronzefield - £250 would be spent on sleeping bags and the remainder used to buy winter coats and boots.”

4]         Matters arising

The Rector wished to thank Elizabeth Harrow for the energy she has put into organising the Lent Groups. It all felt very fresh with some people committing to home groups who have never done so before.
The post-natal group – a flyer will be given out on Mothering Sunday, the next Messy Church and at The Big Breakfast regarding a general meeting to be held in May to garner opinion on this proposal. Homestart are very supportive although this is not a formal link. Sure-start Centre and the Health Visitors are also supportive.
All the papers for the appointment of the Lay Reader, Richard Ghail, have been submitted and hopefully he will be preaching by April.

5]         Financial Report
Kathy reported that the General Fund balance at year end was £1885 and this would have been reduced to zero had there not been a £2000 legacy received in December. Any future deficit will have to be met by the Mission and Ministry Fund which is from legacies. This is already paying the salaries of the Administrator and the Children and Families’ Minister. Annual income is not sufficient to cover current level of expenditure. We are dependent on legacies and have been very fortunate to have received some very large sums in the last few years. However it is not acceptable to base medium term plans on the assumption that legacies will appear when we need them. Kathy had concerns that the inter-regnum may well have a negative effect on income. Stewardship had increased by 7.75% and running expenses were down by 12% - partly due to cancelling a very expensive British Gas Service contract. Revenue from Shepperton News and Plaques was considerably less in 2017 than previous year. The printing cost of Shepperton News has just been increased by 4% - £21 per month but this is the first increase for quite some time.
Colin queried whether the new lighting and heating system had made any savings? The Rector said not much – utility bills haven’t really changed but we are lighting the exterior of the church and also now have excellent security lighting, so we are lighting the area much more fully but for the same cost.

The PCC received the accounts for 2017 – proposed by Colin Barnard and seconded by Janice Wetherell and the accounts will now go forward to the Independent Examiner.

6]        Church Building Projects
The Rector confirmed that all the specifications and papers regarding the work that would be involved if we move the Rood Screen and also for the dais work have now been sent to the Diocese and we await their response. He has asked the DAC to come and make a visit. The architect will also be visiting next week to look at the churchyard.

7]         Churchwardens’ Notices
None

8]        Correspondence
None

9]        Preparing for the Future 1. “Who Are We?” – continuing the discussion from the previous meeting
The Rector posed the question – what is it like to be followers of Jesus Christ in Shepperton? What is it like to keep a church going?
The PCC broke into small group discussions.

Quite often what you do does reflect who you are – the two things are linked. We tend to do things that we invest bits of ourselves into. However very often the problem arises that you are doing something “forever” and you can’t move on further - you lose your energy. You can’t release the mantle because it feels as if there is no-one to hand things on to.
It’s detrimental because you are not doing it with enthusiasm. Not being able to hand tasks on stunts your own growth.
Does it make a difference to work in small teams, as you get energy working together? You tend to always go to the same people, the people you know – who won’t say no! Invariably the same names crop up. Sometimes it is just easier to sit down and sort it yourself.
We can be burdened with responsibility. However, you can be brought back to appreciate why you are doing a certain task – remember why it matters.
Sometimes you need to target the people who are known to do things. If you put out a general request, no-one thinks it’s for them. A direct personal request always works but maybe we should pick on other people?
If we’ve reached a point where it is the same people always doing things, is it a time to question if it is the right thing to be doing – do we simply just stop doing some things?
Picking up one task doesn’t mean you want it to be the expectation that you will do it for ever more.
We need to think about what is essential and non essential. Where do we feel God’s pleasure here?
Actively contributing within the services is good – this has a different resonance to others tasks mentioned.
Small intimate groups work well and have God’s presence.
Using our talents – helping “the great machine” to move along. We are cogs in the greater enterprise but cogs that are using their gifts. You don’t need to feel valued; you get something out of just being involved.
Service partners give us great pleasure. The relationships we create – the fellowship – different walks of life coming together.
Being asked to do something new can bring about an undiscovered pleasure.
Outreach – interaction with people – the Village & Winter Fairs and the Christian Aid Big Breakfast.
Your relationship mellows with the church – much the same way as a marriage mellows!
St Nicholas feels like home and I want to take part in it despite visiting other churches.

Future discussion – what do we see as essential here? The essential things can get covered by the mundane. What do we see as being at the heart of St Nicholas – the heart of a worshipping community of flowers of Jesus Christ?

10] AOB
The Rector wished to thank Colin for his term on the PCC. Thanks were also noted to the out-going PCC Secretary, who has been brilliant in this role. Sylvia Carter was announced as being willing to be the new PCC Secretary from May 2018.

There being no other business, the meeting closed with The Grace at 10.00pm.

The next meeting is the APCM on Sunday 15th April at 11.30am in the Church.

Outward Giving

At St Nicholas we recognise that we are part of the World-wide family of Christ,
and that our “neighbour” exists both locally and throughout the world.

We have an ongoing commitment to the community of St Simeon of Cyrene, based in and around Milange, Mozambique,
We look at particular seasons, particularly Lent and Harvest, to support a Church Charity.
In our Summer and Winter Fairs we have we have a source of charitable income from which to ask those at the APCM
to choose two recipients of outward giving, one home and one abroad.
(In recent years we have kept a principle of dividing the fairs between the mission of St Nicholas Church and outward giving).
We are aware of a particular responsibility for the Church of England’s Missionary Societies,
such as the United Society & the Church Missionary Society.
We reserve the right to respond to specific needs arising out of world events or other needs brought to our attention,
by way of designated special collections or fund raising events.
We would ask anyone proposing a special collection to make the PCC secretary aware of this in advance, in order to prevent over exposure.
St Nicholas will continue to support the work of charities operating in Shepperton via the historic funds of the Shepperton Parish Charities.

Adopted by the PCC – 1st February 2016